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Landlord Gas Safety Certificates – Common Mistakes Landlords Make Gas certificates for landlords help landlords comply with the law while safeguarding their tenants. These checks help reduce the risk of carbon dioxide poisoning by identifying any defective equipment, flues, or pipework that need to be fixed. These checks can be done quickly by Gas Safe engineers. Digital tools that are integrated into job management solutions make it easy to manage. Requirements Landlords are required to provide gas safety certificates for gas safety. They also need to ensure that tenants are able to access a licensed engineer for a check. The best method to accomplish this is to include in the tenancy agreement which states that the property will be accessible for Gas Safety checks. It will also be clear to the tenant what happens should they refuse access. Landlords are required to ensure that their properties are equipped with an active CP12 certificate, which is valid for 12 months. Renewals should be scheduled on the same date as the expiration of the previous certificate to avoid wasting time when the two certificates are in conflict. A recent amendment to the law has given landlords more freedom in how they carry out their inspections, however it's important to keep in mind that this change doesn't mean that landlords can reduce the time they spend on their annual inspections. It is also important to remember that only an engineer registered with Gas Safe Register is legally authorized to work on gas piping and appliances including chimneys and flues. If a landlord hires an unregistered engineer and they are liable for a criminal offence. If a tenant refuses to permit access to the annual Gas Safety Check, the landlord has to send them a strongly worded letter stating why they need access and what the inspection will be. If the landlord does not receive a response, they may take further action such as a Section 21 Notice or applying to the court for an Injunction. It's also an excellent idea to install inspection hatches in the property to allow the engineer to look for gas leaks and ensure that the appliance shut-off valve is functioning. Tenants are responsible for their actions If you lease your apartment in New York City, it's your responsibility to keep the gas lines safe. You could cause your tenants to suffer injuries if you do not take the necessary steps. In order to ensure your tenants' safety it is recommended that you conduct a NYC apartment gas inspection completed by a licensed gas engineer. You also have to ensure that your tenants are able to easily access the gas supply. If you are unsure of your responsibilities, speak to a New York Apartment Injury Lawyer as soon as possible. It's important that you give your tenants the landlord gas safety certification at the beginning of their tenancy or as soon as is possible. It should be displayed prominently within the property. If you are the landlord of an apartment that shares appliances, you might prefer to split the appliances and flues into separate parts so that each section receives their own safety check. Sometimes, you may have tenants who don't want the engineer to carry out the security inspections. This is usually because the tenant feels it's an intrusion of their privacy, or they're involved in a dispute. Try to remind them that carbon monoxide can be a deadly gas and it's your legal responsibility to protect them. If your tenants are not willing to permit the gas technician to conduct the test, you should include a clause in your contract that says they must be allowed access for safety and maintenance inspections. The tenancy contract should also define the conditions for when you can cut off gas supply and when it's allowed. You should also give the employee a method to uniquely identify himself or herself, such as a scanned-in signature, employee ID or a payroll number that is unique to them. Accessible A gas safety certificate for landlords is required for each property that has a gas appliance, such as a boiler. If a landlord does not renew the certificate, they could be subject to massive fines and the risk of making their tenants uncomfortable. To avoid this, it's essential that landlords keep their certificates up-to-date by scheduling an annual check of their tenants' gas. The cost of a safety check for gas appliances is determined by various factors, such as the location of the house and the amount of gas appliances within the house. Gas safety checks cost between PS35 to PS150 per property. The price can vary greatly dependent on the location of the property and the gas company that is employed. Landlords are required to provide an official copy of the gas safety report (also called a CP12) to their tenants. This document should be given to tenants who have rented the property within 28 days after the check being completed, and new tenants must receive it within 28 days of settling into the property. The landlord should keep a copy of the CP12 on the property and ensure it is easily accessible. Tenants can help ensure that their landlord holds a valid certificate of gas safety by making sure that they have access and that any appliances belonging to them are not connected to gas mains. They should also be alert for clunking sounds, look for black marks on appliances, or other indications that the gas system is not working properly. If they observe any of these symptoms they should inform the landlord right away. If a landlord cannot gain access to their property to conduct a gas safety inspection, they must show that they have taken all “reasonable steps” to comply with laws. This could include making repeated attempts to conduct checks and writing to tenants to inform them that safety checks are a requirement by law to ensure their safety. Expiry date Gas safety certificates must be maintained up-to-date by landlords. In the absence of this, it could lead to unexpected risks and penalties from regulatory agencies. In addition, failing to renew a certificate within the timeframe may cause a landlord to lose their insurance. It's not always easy to navigate the complicated regulations that govern these certificates. Landlords are often prone to making mistakes when they conduct these checks. They must be aware of these issues to avoid them. Landlords are legally obliged to schedule annual gas safety tests of all onsite appliances and flues. They must also give copies to tenants who have been living with them for a minimum of 28 days following the test, and to new tenants at the time they start their lease. A copy should also be displayed in a prominent spot on the property. Landlords must also keep records of these tests for at least two years. Since 6th April 2018, the regulations have changed slightly to allow landlords more flexibility when it comes to getting their gas safety checks done. This change allows landlords to have their gas safety checks completed up to two months prior to the due date, but still maintaining the expiry date of the check. It is important to book a check well in advance and do not think that there is a grace period. If a landlord doesn't have the gas safety check completed prior to the expires, they'll not be able to let their properties until the new checks are completed. Landlords must be aware that this is a serious violation of the law and can face substantial penalties. Recommendations As a landlord, you must ensure that your gas safety certificate remains current at all times. You should also keep copies of previous certificates for at least two years. You should look around for the best price. Prices can vary. During how long does gas safety certificate last , you will be issued the Landlord Gas Safety Record. This document is essential to give the new tenants prior to their move-in, and to prove compliance with the legal requirements. The record contains the details of all gas appliances tested and their places of operation. It also contains the dates of the test and any actions taken by the engineer. It must also include the name and registration number of the engineer who performed the test, and an unique identifier. This could be an electronic signature, a scanned identification card, or a payroll number that is unique to the individual who performs the test. The engineer will mark any appliances or flues that are considered to be unsafe on the safety record. The landlords then have to organize for the correct repairs to be done. If the issue is not solved within a reasonable amount of time the engineer can shut off the gas supply and request that it be reconnected until repairs are made. Landlords have many obligations to their tenants and keeping up to date with annual gas safety inspections is one of the most important. If a fatal accident happens, a landlord who fails to comply with the regulations could be penalized or even jailed.